Document and Records Management
Government and commercial organizations in every industry are facing increasing pressure to adhere to external legislation, regulations and internal policies dictating data retention rules, restricted access to sensitive data and comprehensive auditing.
Additionally, the increasingly litigious nature of society is driving the need for formal management of legal disputes and the ability to support the discovery of relevant records and the legal hold process.
Rather than trying to address these issues separately, organizations now consider governance, compliance and litigation management as an organizational issue and are demanding an enterprise class solution.
Vignette document and records management products provide the following capabilities:
- High volume capture of records through support for paper scanning, computer output capture, file system ingestion, e-mail archiving and Web transaction recording
- Formal document management, including; library services, Microsoft Office™ plug-ins and Windows Explorer™ support via WebDAV
- Discovery of declared records using both metadata and full text content searching
- Management of litigation, including support for customized metadata and “multiple holds”
- Centralized “copy / move” and federated “link-in-place” record storage, with adaptors for popular repositories, including; Vignette IDM, Vignette Collaboration and Microsoft Sharepoint™
- A records repository certified against global standards, including DOD 5015.2 (including Chapter 4) and TNA
- A robust enterprise class infrastructure, including support for clustering and 24x7 operation
Document and Records Management
Take control of your documents and records across the organisation utilising Vignette's full-lifecycle, records management.
Vignette Records Manager provides enterprise class records management capabilities for electronic and physical records, including support for record classification, retention and disposition management, security, auditing, discovery and litigation management. In conjunction with Vignette Collection Manager, Vignette Records Manager can be deployed as a stand alone repository environment or integrated with external repositories in order to apply corporate records standards to documents across the organization.
Capture
Capture and control documents and records from a wide variety of sources.
Vignette Image Capture supports the batching, scanning, digitization, image processing and indexing of high volumes of paper documents with the ability to set automatic classification rules.
Vignette Report Manager rapidly processes computer output, such as statements, letters, invoices, and internal reports in a variety of formats, including; ASCII, Carriage Control, AFP, Metacode, Postscript, PCL and PDF, splits them into individual components and extracts metadata for indexing and classification.
Vignette WebCapture captures Web site interactions as a formal record of high value Web-based transactions. Playback capabilities help improve customer service and avoid disputes.
Vignette Bulk Capture provides automated capture for a wide range of formats from office documents to video and voice files. Capabilities include the ability to automatically scan, import and classify existing file directory structures.
Vignette Email Capture provides features for automatically capturing and classifying e-mail.
